Public Notices and Request for Proposals

SPECIFICATIONS FOR HYBRID-VIRTUAL CONFERENCING SERVICES

Download the RFP Document

Download the Bid Documents and Contracts

Our objective is to bring professional virtual conferencing services to the Conference Center of Roanoke to create truly inspiring environments that will enhance the customer experience.  We look forward to reviewing the Proposals of qualified firms to assist us on this project.  The customer experience at Hilton Curio properties blends many attributes, logistics and functionalities. We wish to develop designs and operational efficiencies that are progressive and leading-edge while sustaining and respecting the legacy of this signature property.

Scope:

The Successful Offeror or firm will have to demonstrate the ability to design, construct and efficiently deliver a dynamic virtual platform (“conference room”), capture session content (video, audio, PowerPoint presentations, etc.), and stream various components to a live internet audience. The Successful Offeror must be able to reach a virtual social community that will align with the virtual sessions and allow for fluid interaction between the virtual session moderator(s) and the live internet audience, as well as provide an opportunity for the live internet audience to engage with one another.

Information Contact or to schedule a site visit:

Questions concerning this project should be directed to Mr. R.D. Wright, Assistant General Manager at rwright@hotelroanoke.com

Proposal Due Date:

Sealed Proposals (three copies) shall be delivered to Mr. Larry Johnson, Director of Finance, Hotel Roanoke & Conference Center at 110 Shenandoah Avenue, Roanoke, VA 24016, before 2:00 PM on October 13, 2020.