more than 130 years of experience
Beautiful Venue for Roanoke, Virginia Weddings
Whether you are hosting an intimate ceremony and cocktail reception for your closest family members, or an all-inclusive black-tie celebration, our magnificent hotel promises you and your wedding guests an unforgettable memory and a timeless experience.
For brides and grooms who want a venue as distinctive as they are, the ballrooms at our historic property are more than wedding reception venues – they are illustrious backdrops for romance and breathtaking settings for lavish celebrations that feature plenty of amenities.
Breathtaking indoor and outdoor function spaces allow you to build a combination of venues that suits your needs comfortably, regardless of the size or atmosphere of your celebration. Multiple ballrooms provide limitless options and can be configured in various ways to suit the unique needs of your Virginia wedding.
VOTED BEST WEDDING VENUE BY READERS OF VIRGINIA LIVING, THE ROANOKER AND CITY MAGAZINE!
We offer exceptional services in transportation, security, audio visual, overnight accommodations and personal ice carving for sculptures. A complete list of recommended services including floral arrangements, alternative linen and decoration services, entertainment options and custom wedding cakes. Information will be available from your Wedding Specialist.
Our menus are planned to offer you an established variety of foods. We are eager to create any menu specifically for you in private consultation with our Conference Services & Special Events Department managers.
We request that you limit your selection to one menu for each event you book with us. Experience has shown that your needs are best served with this arrangement; however, should you require a choice of selections the following guidelines will apply:
A guaranteed number for each entree selection within the established guarantee guideline.
Provide means of identifying each guest’s selection.
Menu selection is required thirty days prior to event date.
Banquet seating will be at rounds of tens unless otherwise specified. Special seating diagrams with numbered tables are provided by the Catering Department.
A minimum guarantee will be determined fourteen days prior to your event. A final “Guarantee” is required to be called into the Catering Department office 72 business hours prior to your event. Guarantees are due by noon and should not fall below the pre-determined mini-mum guarantee. The guarantee will be the minimum number for which you are charged and will not be subject to reduction. We are able to serve a maximum of 5% over the guaranteed number. If our office receives no guarantee, the anticipated guest count will become the final guarantee.
Menus, Place Cards and Signs: The Hotel Roanoke & Conference Center will be happy to prepare individual menus, place cards and signs with sufficient notice and at a nominal charge.
Entertainment and Music: We would be happy to provide recommendations regarding entertainment or music
for your event. Please note that fog/smoke machines are not permitted.
Decorations: For dinners, we offer at no cost, hurricane globes with a taper candle. Luncheons are set with bud vases and fresh flowers.
Our Chef can create ice sculptures for added elegance. Prices will depend on the complexity of the design. Specialty Linens may be rented to enhance your special event.
Our Conference Planning & Special Events Department managers are available to assist you with any special requests to make your event both successful and memorable.
A privately catered event gives you the luxury and privacy of having your own private “restaurant” at affordable prices. This is due to our being able to produce a certain quantity of food, based on the number of guests you guarantee. It is with these advantages that the following charges are applied:
Service Charge: A service charge of 20% is automatically added to the final bill. Tax is added to the service charge.
Tax: There is a 5.3% food and beverage tax along with a 5.5% state sales tax that will be added to your final bill.
Fees: The following fees apply to any additional labor
requirements and are subject to all applicable taxes.
Menu Printing Service $1 - $3 per menu card each
Cake Cutting Fee 25.00
Chiavari Chairs 3.00 each
Bartender 30.00 per hour
Cashier 20.00 per hour
Engineer 85.00 per hour
Social Server 25.00 per hour
Power Drops for Lighting and Entertainment $110 to $250
Chef Attendant/Carver 70.00 for 2 hours
Dance Floor $150 setup fee
The prices listed are the present rates and are subject to change. The definite prices will be confirmed 90 days prior to your event.
We believe in the importance of service and presentations.
As your guests come to the hotel to help celebrate, we want to ensure your day goes exactly as planned. The wedding package offered are based on a minimum of 50 guests.
To make your planning easier we provide:
- A dedicated Special Events Planning Manager
- All set up and service
- White Linens
- Complimentary use of Hotel Roanoke centerpieces.
Browse through our pages and envision the Virginia wedding of your dreams. If you're ready to get started, please call us at 540.853.8229 or contact us.
Discover Your Dream Wedding at The Hotel Roanoke & Conference Center
Voted Best Wedding Venue and Hotel by Readers of CITY Magazine and Virginia Living
Perfect for Large Weddings with Flexible Space and Options
Events that inspire.
Setting. Service. Style.
Be a part of the history.
Perfect for any occasion.
A timeless classic.
A variety of settings for your needs.
Perfect for your wedding night.
Lasting Memories Begin Here