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virginia conference center
Meetings

ELEVATE THE ART OF IDEA EXCHANGE

Meetings and events will play a critical role in bringing teams back together in-person and charting a course for the future. Re-imagining the hospitality and infrastructure with creative meeting sets and hybrid technology helps optimize healthy and hygienic practices, while providing a setting that stimulates collaboration and innovation.

Organizations will need to engage and motivate their teams, while managing risks in 2021. The Hotel Roanoke Hybrid Meeting Package with advanced technology, meeting sets and video streaming capabilities allows planners to produce seamless meetings both in-person and online.

The Hotel Roanoke & Conference Center is designed for collaboration, spaces and the exchange of ideas and has significantly invested in advanced technology delivering seamless concierge-level service and the expertise needed to execute flawless hybrid meetings.
 

two people high-fiving on a mountain

HYBRID MEETING PACKAGE

Designed as a purpose-built venue to host exceptional meetings and events, both in-person and virtually, we provide an on-site meeting concierge and a team of hospitality/technology professionals to guide clients through seamless hybrid meeting experiences.

Advance video conferencing capabilities includes built-in audio-visual equipment and connectivity, live broadcasting capacities through 24-strand fiber home runs, multi-camera recording options, mobile video conferencing resources and enhanced security for guests.

FULL DAY MEETING PACKAGE:

  • Concierge Service
  • Video Streaming
  • Enhanced A/V
  • All Day Refreshments
  • AM/PM Refreshments
  • Lunch
beer tasting flights

STANDARD BUILT-IN AUDIOVISUAL

  • Upgraded microphone capabilities with maximum coverage for various room sets and meetings or gatherings

  • Wireless gooseneck microphones that will reduce wires, clean up sets and improve setup time

  • Ceiling mounted microphones prevent shared mics and reduces the possible transmission of bacteria

  • QSC Core series echo cancellation greatly improves call/audio quality

  • New ceiling speakers in meeting rooms and ballrooms will eliminate rattles and improve audio output in those rooms for any event

  • Using the Crestron system, it is easy to change camera angles for
    meetings without the need for a technician in-room

CONFERENCE CENTER UPGRADES

  • Audio echo cancellation for in-house and hybrid meetings with redundancy (upgraded rooms)
  • Conference network backbone redundancy upgrade
  • New ceiling speakers installed in Roanoke/Crystal Ballrooms and other upgraded rooms
  • Simulcast HD audio/video between ballrooms or meeting rooms
  • HD (high definition) projectors
  • Ability to simulcast events/breakouts entire property
  • Host more (8) virtual/hybrid meetings simultaneously

HYBRID EVENT QUESTIONS ANSWERED

WHAT IS A HYBRID EVENT?

In principle, a hybrid event brings together both virtual and in-person attendees and presenters – via a live online streaming platform.

HOW IS IT DIFFERENT FROM A VIRTUAL EVENT?

The main difference is that a hybrid event also includes in-person attendees (or an audience), but also incorporates a virtual component such as streaming.

WHAT ARE THE BENEFITS OF A HYBRID EVENT?

In short, a hybrid event is the best of both worlds – enabling people from remote locations to attend virtually and those who prefer to visit in-person to experience the event face-to-face; increasing your event’s overall attendance. They are also easily scalable, cost-effective and can deliver greater levels of insight (through data collection)

WHAT ARE THE CHALLENGES OF A HYBRID EVENT?

It’s important to keep both online and in-person attendees equally engaged through relevant content. This is one of the reasons why The Hotel Roanoke & Conference Center offers a state-of-the-art platform which optimises the experience for all attendees both in-person and attending virtually!

CAN THE HOTEL ROANOKE & CONFERENCE CENTER MANAGE EVERYTHING?

We formed the partnership to remove the need for clients to find multiple suppliers. If you want to run a hybrid meeting or event, you will save plenty of time and effort as you only need to manage and plan through The Hotel Roanoke & Conference Center.

HOW DO YOU ORGANIZE NETWORKING AT HYBRID EVENTS?

Our audience engagement tools and features are available for both in-room and virtual attendees. There are a number of features that can be used to ‘close the gap’ between the virtual and physical networking experience.

WHAT TECHNOLOGY DO VIRTUAL ATTENDEES REQUIRE TO JOIN AN EVENT?

All that’s required is an internet connected device that has a web browser. There’s never anything to download.

CAN I USE CAPTIONS IN MY LIVE STREAM?

Our platform integrates a product called Wordly which can take your presenter audio and caption it in real time, using AI. It can then translate those captions in many different languages. The captions appear in the sidebar, rather than over the video stream itself.

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